A letter of Summons and Complaint is a formal legal document that should be treated. A letter of summons is one thing, but a letter of complaint is quite another.
A lawyer first files a complaint on behalf of a plaintiff (A plaintiff is a party bringing forth a civil lawsuit in court.) The aggrieved person notifies the appropriate authorities of a problem. The goal is to begin legal actions as soon as possible to settle the matter.
As for summons letters, they are frequently linked to the complaint letter and serve as written notification. By sending this letter, you notify the defendant and the court that the complaint has been shared with everyone who needs to see it.
On the other hand, the date of the first appearance is also included in the letter of summons.
Once these letters have been sent, a lawsuit may be filed in civil court. Disputes between landlords and renters, complaints about the operation of the local government, and other similar matters are addressed in these official papers. The letter format is shown in the examples and templates below.
Tips For Writing A Summons & Complaints Letter
- Formality is appropriate since it is a legal document. Make sure that you don’t say anything irrelevant to the case. Don’t forget to highlight any particularly crucial details, and write everything as precisely as possible.
- Prove Your Points: Don’t forget to provide a photocopy of any relevant papers. Make a note in your letter to refer to the list of copies you’ve included. You should ensure that these papers have been authenticated by the person submitting them.
- When you file your complaint and anticipate a response from the defendant, be sure to provide relevant dates.
- Keep a Copy of Everything: Make many copies of your letter and the responses from the defendant. In court, they will be crucial pieces of evidence and communication.
Template For Writing A Summons & Complaints Letter
Below is a template to help you customize your own Summons and Complaints Letter
From,
_______
____________
_____________
Date: _____
To,
_________
__________
_________________
Subject: Summons and Complaints Letter
Respected Sir/Madam,
My plaintiff, Mr/Ms__(name) has filed a complaint against you on the grounds of ____(reason) on the ____(date).
My plaintiff resides in ___(locality) and has time and again brought to notice the irregularity of good quality water supply to the colony which was promised to the residents by the building’s developers.__________________________________(write about the inconvenience caused by the same)
I request the concerned authorities to look into the matter as soon as possible and also provide compensation to those affected by this matter. We expect a reply within two weeks of the date of this letter. I have attached the following documents with this letter-
____________
________________
______________
The date of the first court hearing has been set for 8th April 2017. We will proceed with formalities of depositions and investigations before the date of the hearing.
Thank you.
Yours Faithfully,
___________Sample Letter
Customize your summons and complaint letter with the help of the sample given below
From
Jaspreet
Hardy Road
Golden Church
Delhi.
March 22, 2022.
To,
Rock Peter Road
Red Cross Temple
Delhi.
Subject: Summons and Complaint Letter
Respected Sir,
My plaintiff, Mr Ajay Kumar has filed a complaint against you on the grounds of Unfit Supply of Water on the 5th March 2017
My plaintiff resides in TR Road and has time and again brought to notice the irregularity of good quality water supply to the colony which was promised to the residents by the building’s developers. A drop in the water quality is now leading to the spread of several water-borne diseases such as cholera amongst the kids and the elderly of our society.
I request the concerned authorities to look into the matter as soon as possible and also provide compensation to those affected by this matter. We expect a reply within two weeks of the date of this letter. I have attached the following documents with this letter-
Pictures of brackish water from taps.
Water quality reports.
Photocopies of previous complaints.
The date of the first court hearing has been set for 8th April 2017. We will proceed with formalities of depositions and investigations before the date of the hearing.
Thank youAlso See : Apology Letter
Email Format
If you wish to file your complaint via email, then follow the format given below
From: Sender’s ID (sender@email.com)
To: Receiver’s ID (receiver@email.com)
Subject: Summons and Complaint Letter
Respected Sir,
My plaintiff, Mr Jay Kumar has filed a complaint against you on the grounds of Unfit Supply of Water on the 5th March 2017
My plaintiff resides in TR Road and has time and again brought to notice the irregularity of good quality water supply to the colony which was promised to the residents by the building’s developers. A drop in the water quality is now leading to the spread of several water-borne diseases such as cholera amongst the kids and the elderly of our society.
I request the concerned authorities to look into the matter as soon as possible and also provide compensation to those affected by this matter. We expect a reply within two weeks of the date of this letter. I have attached the following documents with this letter-
Pictures of brackish water from taps.
Water quality reports.
Photocopies of previous complaints.
The date of the first court hearing has been set as 8th April 2017. We will proceed with formalities of depositions and investigations before the date of the hearing.
Thank you,
Your Name
