We are not always able to complete the order forms in their entirety. The failure to correctly complete an order form cannot be seen as a serious error that cannot be overlooked or forgotten. It might happen to anybody and everyone now alive on our earth.
It is thus not a problem at all if you do not fulfill an order letter. However, the individual who made the order anticipates hearing back from you, so even if you cannot meet the request, you owe it to them to have the decency to send a letter explaining why you cannot complete the form.
This letter may be used for absolutely any excuse that you have for not being able to complete an order that has been placed with you. You might offer a concise explanation of the current situation, or if you wanted to, you could give a long and extensive overview.
Either way, you can do so, but who has the time to accomplish that? Therefore, it is preferable to keep it brief. Include your name and a way for consumers to reach you so that you may figure out a solution to their problem.
Table of Contents
Tips to write a Notice of Inability to fill order Letter
- The order name or number must be specified in the letter, making it much simpler for the receiver to connect the letter with its sender and understand its purpose.
- The letter must be thoroughly described to prevent any more misunderstandings.
- When describing something, try not to go on for too long.
- Because it is a formal letter, it has to be reviewed once more to ensure that any errors in grammar or spelling have been rectified.
Template
Use our free Notice of Inability to Fill the Order Letter to get started. If you need additional help or more examples, check out the sample letters given below.
From,
____________
_____________
Date__________ (Date on which letter is written)
To,
_____________
______________
Subject: Notice of Inability to fill the order
Dear________ (Sir/Madam),
We have received your Purchase Order Number_________ [number], dated_________[date].
We regret to inform you that the above said order cannot be filled at this time due to the following reasons:_________(mention the reasons)
If you care to discuss this matter further, please feel free to contact me at the number_________(phone number must be provided)
We look forward to your future orders and are ready to assist you in any way possible. Sorry for the inconvenience caused.
Thanking You,
Yours Truly,
Name and Signature.
Also See: Apology Letter for Not Joining Company
Sample Letter
The following is a Sample of the Notice of inability to fill the order letter.
From
Jaspreet
Hardy Road
Golden Church
Delhi.
March 22, 2022.
To,
Rock Peter Road
Red Cross Temple
Delhi.
Subject : Notice of Inability to fill the order
Dear Mr. Rohit,
We have received your Purchase Order Number PO1995, dated 20/12/2016. We regret to inform you that the above said order cannot be filled at this time due to the following reasons: 1) We have a shortage in the goods right now because of the Vardha cyclone that has hit Chennai on December. 2) Many of the workers left the job since they lost their houses due to Vardha.
If you care to discuss this matter further, please feel free to contact me in 0987654321 or lokeshsharma@gmail.com.
We look forward to your future orders and are ready to assist you in any way possible. Sorry for the inconveniences caused.
Thanking You,
Yours Sincerely,Email Format
The following is the Email Format that must be followed while writing a letter on the notice of inability to fill an order.
To: name@email.com
From: name@email.com
SUBJECT: Notice of inability to fill the order
Dear Mr./Ms/Mrs.___________ (Name of the recipient)
We have received your Purchase Order Number_________ [number], dated_________[date].
We regret to inform you that the above said order cannot be filled at this time due to the following reasons:_________(mention the reasons)
If you care to discuss this matter further, please feel free to contact me at the number_________(phone number must be provided)
We look forward to your future orders and are ready to assist you in any way possible. Sorry for the inconvenience caused.
Thanking You,
Sincerely,
(Name of Sender)
(Designation/Company)