Sample Request for Price Quote
The best way to ensure that you obtain the best price and conditions for your items is by requesting price quotations from each prospective supplier you have discovered for them.
To compare quotations, consider carefully what is most essential to you, and be very specific about what you want to be included in the quote. For example, are transportation charges or insurance included?
Table of Contents
How to Request a Price Quotes
The following should be included in any correspondence or email requesting a pricing quote:
- Get in touch with whoever is responsible for quoting you (preferably)
- A brief description of your company should be included.
- Know exactly what items and services you’ll need.
- Inquire about the conditions of payment.
- If your purchase is big enough, inquire about bulk pricing.
- Check to see whether transportation fees are included in the price.
Discounts may be available depending on your purchase, so be sure to inquire about them.
We’ve rounded together four instances of letters or emails requesting lower prices from competing firms.
*The manager of the sales team should be addressed by name in the letter or email, so if you can locate their name and use it, you’ll create a better impression.
Sample 1: Letter requesting price quote
[Your Business Address]
[Supplier’s Address]
[Date]
We at [Name of your Company] would like to request a price quote for the following items:
[List the items]
We would be interested in any bulk purchasing deals you may have as we are looking to purchase large quantities of these goods [mention quantities needed]. We are in a position to purchase these goods immediately if the price is within our allocated budget.
Please feel free to call me if you need any further information in order to provide us with a firm price.
We look forward to hearing from you.
Sincerely,
[Signature over Printed Name]
[Title]
[Name of Company]
[website address]
[phone number]
Sample 2: Letter requesting price quote
[Supplier’s Address]
[Date]
To [Sales Manager’s Name]
We at [Name of your Company] would be grateful if you would provide us with a quote for the following items:
[List the items]
If your quote is acceptable to us we would be interested in maintaining a long term relationship with you which could entail increasing the variety of goods we purchase from you.
With the potential long term nature of this request we would be delighted if you would give us your best possible price for these items. We are an established business with a good reputation and so you can be assured of prompt payment on receipt of your invoices in future. Our website is {url here] if you would like to find out more about our business.
Please feel free to call me if you need any further information in order to provide us with a firm price.
We look forward to hearing from you.
Sincerely,
[Signature over Printed Name]
[Title]
[Name of Company]
[phone number]
Sample 3: Letter requesting price quote
[Supplier’s Address]
[Date]
To [Sales Manager’s Name]
I write as [owner/buyer/procurement officer] for [Company name and website address] My interest lies in your product/item number in [size and quantity].
Would you please provide a quote for the cost of the above delivered to our [site/location] and the lead time necessary to meet our requirements.
Please also give details of your terms and conditions for payment.
Sincerely,
[Signature over Printed Name]
[Title]
[Name of Company]
[phone number]
Also See: Sample Letters of Commendation
Sample 4: Letter requesting price quote (for a service)
[Supplier’s Address]
[Date]
To [Sales Manager’s Name]
I write as [owner/buyer/procurement officer] for [Company name]
I am interested in the cost of your service to [describe service required]. Please provide a comprehensive quote for the cost of, likely duration of any disruption to our business and lead time for you to provide the service we require and include your terms and conditions for payment.
Please contact me on the above/following telephone number if you require any further information.
Yours Sincerely,
[Signature over Printed Name]
[Title]
[Name of Company]
[phone number]