Tenancy Agreement Letter


Considering both the landlord and the tenant, the tenancy agreement includes a rent and lease report. An agreement to rent a home or business frequently contains one of these.

The original copy of the tenancy agreement should be handed to the landlord before beginning the lease. Even if a deal isn’t in writing, the Residential Tenancies Act still applies. As a result, even if the agreement isn’t written, neither party can evade their legal duties.

The terms and conditions of the tenancy agreement should be thoroughly read and understood before signing. If there is anything in the deal that you do not understand, you should seek the advice of a specialist.

Tenancy Agreement Letter Writing Tips

  • Including both the landlord’s and the tenant’s interests is necessary.
  • Its primary focus is on the rental of real estate, whether residential or commercial.
  • How the landlord’s menace may be averted and how far the landlord does not get paid on time should be taken into consideration by both sides.
  • Another essential element is to have a properly designed rental or lease agreement from a professional representative!
  • Rent and lease agreements may be challenging to understand and negotiate.
  • The agreement should include the landlord’s transfer of ownership to the renter,
  • It is also necessary to specify the duration of the agreement.
  • There should be no ambiguity in the terms and circumstances of any affairs.
  • The length of the lease, any rent renewal clauses, the rights of the parties concerned, the security deposit, and termination are all examples of standard rent and lease agreements.

Tenancy Agreement Letter Template

Use our free Tenancy Agreement Letter to help you get started.



Date: _____ (Date on Which Letter is Written)



Subject – _______________________(Mention the purpose).

Respected _______(Name),

I ____(Your name) at this moment give my consent to this agreement to lease out my land to the concerned party’s _______(name, address specified) use for the next five years from ___ to ___(Mention the tenure). The terms and conditions that were mutually agreed are being given the finality here. The party concerned will be entitled to its use fully but will have no claim to its ownership. As per the agreement, the party concerned has taken the land for paddy cultivation.

As per the agreement, the land is being leased out on a contract charge of Rs ___(cost) per year with an advance payment of the one-year advance amount. As per the agreement, as the owner of the land, I have nothing to say about the property except its ownership for the stipulated time of lease agreement with you.

Hoping for your reply at the earliest.

Thanking you.


Name and signature

Sample Letter

Below mentioned is a sample of Tenancy Agreement Letter.



Hardy Road 

Golden Church 


March 22, 2022. 


Rock Peter Road 

Red Cross Temple 


Subject – Tenancy Agreement Letter

Respected Sir/Madam,

This is to give legality to the agreement to lease out my land for your use for the next five years starting from Dec 2013 to Dec 31, 2018. For this, the terms and conditions will have to be made clear. You will be entitled to its use only, and there will not be any claim to its ownership. You can do paddy cultivation there as per the agreement, and as the first party to the agreement, I have no claim to any product you obtain from the land being leased out to you.

As per the agreement mutually agreed upon, the land is being leased out on a contract charge of Rs 5 lakhs per year, and you are decided to pay a one-year advance amount of Rs 5 lakhs in advance before handing over the land to you. As per the agreement, other than the ownership of the land, I have nothing to say about the land and you are rendered the full right to use it for the paddy cultivation or any cultivation for that matter that has the proper legal approval from the government.

The subsequent year also the lease amount should be paid one year in advance, i.e., before 31st December of each year. If you have any doubts regarding the clauses and provisions added and included in the legal agreement, please feel free to contact me for further assistance. Or if you are comfortable with the provisions of the draft, please sign in the spaces provided blow as a token of approval from your side.

Yours sincerely,

Thanking you,

Yours sincerely,
Your Name

Email Format

This letter would most likely be addressed by the interested parties proposing to enter into live & license agreement be it licensor & licensee & like interrelated members.

Also See: Apology Letter for Not Joining Company

This would denote the purpose of the agreement, nature of transaction, deposit & installments, usual amenities, any rules and restrictions linked up revolving the tenancy agreement.

To: Email address

From: Emai address

Subject: Tenancy agreement letter

Dear Mr. Narayan,

This is to consent concerning your recent telephonic conversation to deal with & accept the clauses as proposed to enter into the tenancy agreement about the subject.

This one is to confirm & acknowledge the clauses to pay a sum amount of Rupees 10,000/- inclusive of monthly rentals, amenities maintenance, water charge bills & to bear the electricity bills separately. Further kindly requesting you to extend the renewal period from eleven months time to replace for eighteen months.

Lastly to request to give more than a month’s notice to vacate in any default from our side or any unavoidable crisis. Enclosing herewith four post-dated cheques as to abide with the clauses & also includes the advance deposit.

Yours Sincerely,

Your Name

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