Sample Letters Giving Permission to Use Copyrighted Material

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An author’s work is legally protected via the use of copyright, according to Techterms.com’s definition. It is a kind of intellectual property that grants the owner the only right to publish, distribute, and otherwise exploit the work.

Anyone else cannot use or publish an author’s material without first obtaining the author’s permission.




Permission to use a portion of your work may be granted by completing the following two forms. You may either charge a fee for using your work or grant permission for it to be used without charge.

Sample 1: Letter giving permission to use copyrighted material for a fee

I/we (“the Grantor”) am/are the Copyright owner of the following material/publication:

[Specify material/publication]

And I give my express permission for:

[Name of approved user)  (“the Grantee”]

To use the part or parts of said material specified below in local, national or worldwide communications/distribution for the agreed term [period of time] and payment of the consideration [agreed fee] detailed below.  This permission does not become valid until payment of the agreed sum has been received and will expire at the end of the agreed term.

The material/publication or any part or parts thereof may be used only for the following purpose:

[Specify purpose]For the agreed period of time :

[Specify dates this agreement covers]

And the agreed amount of:

[Specify currency and amount]

This agreement is dated:  [Insert date]

And is made between:

[Grantor’s details]  and  [Grantee’s details]

Signed by the Grantor:

Signed by the Grantee

Also See: Sample Announcement of Change of Business Address

Sample 2: Letter giving permission to use copyrighted material for a fee

I/we (“the Grantor”) am/are the Copyright owner of the following material/publication:

(Specify material/publication)

And I give my express permission for:

(Specify approved user charity)  (“the Grantee”)

To use the part or parts thereof said material specified below in local, national or worldwide communications/distribution for the agreed term (period of time) detailed below for use by the Grantee in their capacity as a Registered Charity only.

[Specify purpose]

For the agreed period of time :

[Specify dates this agreement covers]

And the agreed amount of:

[Specify currency and amount]

This agreement is dated:  [Insert date]

And is made between:

[Grantor’s details]  and  [Grantee’s details]

Signed by the Grantor:

Signed by the Grantee

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